Review & Endorsement Process

Western Health Research Agreement Review and Endorsement Process
 

Click here for Research Agreement Review and Endorsement Process Map
 

Standard Agreements

Click here for list of standard agreements

Non –Standard Agreements

(requires WH Legal Counsel Review)

1. Complete relevant standard agreement template
2. Email word editable version to researchagreements@wh.org.au
3. The following information MUST be included in your email:
   • Project reference number
   • Project title/short title
   • WH Study sites
   • Maximum half page project summary
   • Contact person details for queries
   • Study Budget; If the project involves funding, a detailed budget MUST be provided. Please ensure that the budget has been discussed with your department Business Analyst prior to submission. The WH OfR may request you to provide confirmation of approval/endorsement from your BA where required (e.g. via email).
4. Agreement will be reviewed by the WH OfR
5. The WH OfR will submit the Agreement in electronic – Procurement and Contracts Environment (ePACE) for WH Divisional Unit and WH Contracts Management approval on behalf of the Researchers
6. When reviewed, you will be contacted via email confirming the endorsement of the agreement to be signed and executed.
7. When submitting your full application submission, please provide WH OfR a copy of the email confirming the endorsement of the agreement.
   
    
8. Prior to submitting Non-standard Agreements for review – please ensure you have considered the above standard WH templates for suitability for your study
9. Email word editable version to researchagreements@wh.org.au
10. The following information MUST be included in your email:
    • Project reference number
    • Project title/short title
    • WH Study sites
    • Maximum half page project summary
    • Contact person details for queries
    • Study Budget; If the project involves funding, a detailed budget MUST be provided. Please ensure that the budget has been discussed your department Business Analyst prior to submission. The OFR may request you to provide confirmation of approval/endorsement from your BA where required (e.g. via email).
11. Agreement will be reviewed by the WH Legal Counsel.
12. The WH OfR will submit the Agreement in ePACE for WH Divisional Unit and WH Contracts Management approval on behalf of the Researcher
13. When reviewed, you will be contacted via email confirming the endorsement of the agreement to be signed and executed.
14. When submitting your full application submission, please provide the WH OfR a copy of the email confirming the endorsement of the agreement.

Research Agreement Amendments: All amendments require the same review processes as above including any updated budgets and funding to be discussed with your departmental business analyst. The WH OfR may request you to provide confirmation of approval/endorsement from your BA.

Queries: Please contact Mr Bill Karanatsios (Research Program Director) for any queries regarding agreements

Telephone: 03 8395 8073

Email: researchagreements@wh.org.au or bill.karanatsios@wh.org.au